Personal Data Processing and Publication Authorization
Harvard Academy 2026
Productos Roche S.A., NIT. 860.003.216-8 ("Roche"), acting as Data Controller, informs participants that, in connection with the event "Harvard Academy 2026" (August 25–28, 2026, Harvard University), certain personal data may be processed for the purposes described below, in accordance with Colombian personal data protection legislation, including Law 1581 of 2012.
1. Personal Data Subject to Processing
Roche Colombia may process the following personal data:
- Full name
- Position, profession, or occupation
- Organization, institution, or entity with which you are affiliated
- Information regarding your professional and/or academic background and relevant experience
- Information contained in your professional profile or curriculum vitae necessary to prepare your event profile
- Photograph, only where expressly provided for use in connection with your profile or the event
- Other information strictly necessary for the organization, management, and development of the event
Sensitive personal data will not be requested or processed for the preparation or publication of your professional profile, unless a specific purpose exists and express authorization is obtained.
2. Purposes of the Processing
Personal data is processed to: organize, manage, and conduct the event; verify participation as guest, participant, or speaker; prepare a brief professional/academic profile; publish that profile on the event microsite; allow access to the profile by participants, guests, speakers, organizers, and authorized users; carry out event-related communications and logistics; maintain records of participation; and comply with applicable legal obligations.
3. Publication of the Professional Profile
As part of Harvard Academy 2026, Roche may publish a brief professional and/or academic profile based on information provided by the participant. This profile may be accessed by event participants, guests, speakers, and authorized external users — meaning it may be viewed by individuals who are not Roche employees or representatives. The published profile is limited to information reasonably necessary to introduce the participant in the context of the event.
4. Photograph
Where a photograph is included, Roche is expressly authorized to use the photograph voluntarily provided for inclusion in the event profile. This authorization is limited to purposes directly related to Harvard Academy 2026 and does not extend to advertising, commercial, or promotional use unrelated to the event.
5. International Transfer and Access to Personal Data
Due to the international nature of the event, personal data may be accessed, stored, hosted, or otherwise processed from countries other than Colombia. Roche implements the safeguards required under applicable law and processes information in accordance with Colombian data protection legislation and applicable Roche corporate policies.
6. Data Subject Rights
Participants have the right to: access, update, and correct their personal data; request evidence of authorization granted; request information on the use of their data; submit inquiries and complaints; request deletion where legally applicable; withdraw authorization (subject to legal exceptions); and access their data free of charge. These rights may be exercised through the channels established by Roche Colombia in its Personal Data Processing Policy.